Village of Sheffield

Board Meeting Minutes

Nov 16, 2009

The Sheffield Village Board met Monday, November 16, 2009 at the Sheffield Community Center.

Present: Mayor Rosenow, Trustees Bromme, Barton, Ries, Cernovich, Bertetto, and VanderMeersch. Treasurer Cranford, and Clerk Stier. Engineer Jeff Snyder

Board approved

• minutes from the Nov 2, 2009 meeting
• bills and treasurers report
• letter to Bureau Valley School
• change next meeting to Dec 8
• donate $200 to Sheffield Historical Society
• appoint clerk as the FOIA officer
• to remove trees and bushes
• to promote Census 2010
• policy to purchase village items in Sheffield first

Committee meetings scheduled:

• None scheduled

Engineer

• Engineer Jeff Snyder inquired about the status of the survey. Trustee Ries reported that she had called NCICG and that we were over the 51%, but they were still compiling them. Snyder will talk with Superintendent Porter on the projects that were discussed previously.

Buildings and Grounds -

• Mayor Rosenow noted that all we have to do on the Parson’s property is to take a picture showing it is vacant and file papers to have it removed from the tax role. We do not have to make it into a “park”.
• Board approved a letter to the Bureau Valley School with addition of a request to have a deadline of 24 months to demolish the building.

Cemetery –

Finance/Band –

• Wilcoxson and Associates, village auditors, will be at the next meeting.
• Letter from the Sheffield Historical Society requesting $200 donation from the Band fund for their Christmas Service in the historic Danish Lutheran Church. Motion was made to donate $200 from the band fund.

Ordinance and Resolutions -

• Appointed the Clerk, Pat Stier as the FOIA officer. There will be some on-line training requirement next year.

Complaint –

Police–

• Police report was passed out.
• Gave permission to order new ticket books
• Squad car needs tuned up will go to Bell’s Transmission

Streets and Alleys –

• There are some trees that need to be removed. Porter has already removed the one a Fosters. The willow at the Williams needs to be removed and a tree/shrub on the north/east corner of Atkinson/Mason St.

Water -

Garbage & Sewer –

• No garbage pick-up on Friday, Nov 27, will take place on Mon, Nov 30

Other business -

• Board approved a policy for employees to purchase in Sheffield first. (VanderMeersch cast nay vote)
• Rosenow reported that there is a new Census person. It is important for all residents to be counted as much of our income is based on the population count. Board approved motion to promote the Census in all of our media avenues.
• Porter would like to hire Luke Lanxon for 3 days a week for the remainder of the month.

Public –

• A resident approached the board with an issue concerning a trustee.

The next board meeting will be held on Tuesday, December 8, 2009 at the Sheffield Community Center.

Respectfully submitted, Pat Stier