Project G.E.M. Position Descriptions for Board Members

President/Chair - Chief elected officer of the organization.

Primary Responsibilities:
•Ensure that the organization abides by its bylaws and established policies.
•Serve as chairperson of the board and the executive committee.
•Preside over all meetings of the board and executive committee, and the annual business meeting of the organization.
•Support the Executive Program Director.
•Prepare agenda for all meetings in collaboration with the Executive Director.
•Represent the organization to other organizations, the media, and the public at large at the request of the Director.
•Appoint committee chairpersons.
•Communicate regularly with the Executive Director.
•Organize and over see all committees with the Vice Chair.
•Receive reports from all officers and committees.
•Review evaluations, communications, reports, and proposals as needed.
•Have good communications with the Executive Director.

Vice President/Vice Chair - Assume the role and duties of the presidency if the president/Chair is no longer able to continue.

Primary Responsibilities:
•Perform the responsibilities of the president during absence or disability or the president.
•Accede to the presidency in the event that a permanent vacancy in the presidency arises.
•Serve as a voting member of the board and executive committee.
•Familiarize him- or herself with the responsibilities of the Chair, the activities and positions of the organization, and the functioning of the executive office.
•Assist the president as appropriate.
•Represent the organization at the request of the Director.
•Have good communications with the Executive Director

Treasurer - Monitors financial condition of the organization.

Primary Responsibilities:
•Oversee, with the Executive Director, the fiscal affairs of the program.
•Present to the Members at the board meetings, monthly report of checks dispersed, balance statement, etc.
•Monitor budgetary performance of the organization, recommending modification as needed.
•Review for approval all actions and policies with major financial implications.
•Serve as voting member of the board and the executive committee.
•Disperse checks in a timely manner to instructors, Director, expenses, etc. as stated in the contracts and invoices received.
•Assist the president as appropriate.
•Have good communications with the Executive Director.

Secretary - Custodian of records for the organization.

Primary Responsibilities:
•Generally oversee the keeping of records of meetings, policies, activities, and any other records required by law.
•Oversee minutes of all meetings and teleconferences of the board members and executive committee, as well as the annual organizational business meeting.
•Within 20 days after a meeting, provide the Program Director with a copy of minutes, including a list of motions made and the voting results.
•Serve as a voting member of the board and executive committee.
•Assist the president as appropriate.
•Represent the program at the request of the Director.
•Have good communications with the Executive Director.

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