Potential Roundtable Breakout Sessions by Scouting Role

• Plan an interesting and informative preopening program for the half-hour prior to each roundtable
• Coordinate each preopening with the troop program feature presentation, using special guests for this half-hour program; emphasize the use of display and demonstrations
• Follow up to ensure that all preopening guests are properly thanked.
• Be alert to other Scouting-related topics for display or demonstration during preopenings, such as ScoutersÕ collections, patch collections, etc. Present the Òwhatzit.Ó Featuring material relative to the program feature or current Scouting activity.
• Recruit and train assistants as needed.

• Gather information from commissioner staff, professional staff, and other appropriate sources concerning all recognitions to be presented at the roundtable. 
• Invite each person or troop to be recognized to attend the roundtable.
• Follow up to remind those who are to be recognized to attend the roundtable
• Inform the roundtable photographer of all presentations in advance.
• Be alert to other personal recognitions: birthdays, babies, etc.
• Recognize the troops with the best attendance at each roundtable.
• Recognize the troops with 100% attendance at the end of each year.
• Preside over the recognitions portion of roundtables.
• Recruit and train assistants as needed.

• Gather information from volunteer Scout leaders and professional staff concerning upcoming district, council, and national Scouting events and policies.  As an index to this information, post a calendar of upcoming events.
• Develop a mechanism or display for presenting information in an interesting way to Scouters attending roundtable. Encourage use of the information center by troop leaders, as well as by district or council leaders.
• Coordinate information presentation with the Cub Scout leader roundtable staff.
• Screen information of announcements for verbal presentation at roundtable, selecting (as a general rule) only those announcements that require immediate action or feedback.
  
• Recruit and train assistants as needed.

• Obtain and serve refreshments during preopening at each roundtable.
• Develop a Òcracker barrelÓ for use during and following each roundtable.
• Recruit and train assistants as needed.

• Develop an attractive scrapbook containing photos and other information depicting each monthly roundtable.
• Work with staff photographer and roundtable staff in acquiring photographs of those persons and troops being recognized and involved in roundtable programs.
• Recruit and train assistants as needed.

• Be familiar with the monthly roundtable program so as to be aware of such photo possibilities as individual or unit recognitions, program feature or other presentations, and other candid photos, that show troop leaders participating in the program.
• Develop photos as resources permit.
• Work with roundtable historian in presenting such photos in an attractive manner in the district roundtable scrapbook.
• Recruit and train assistants as needed.

• Organize Scoutmasters into geographic groups of approximately three to six persons for ease of contact and carpooling.
• Obtain an attendance record after each roundtable to evaluate the effectiveness of the attendance program.
• Receive feedback from group coordinators regarding the status of troops and
• Scoutmasters served; report any changes to the appropriate professional staff personnel.
• Recruit and train assistants as needed.
  

• Be responsible for recruiting or assigning the opening and closing ceremonies to
• Scout troops as appropriate; recruit or assign in advance at least quarterly.
• Follow up with troops recruited or assigned ceremonies to determine any special needs, and with the assistance of the staff, help meet those needs.
• Recruit and train assistants as needed.

• Highlight rank and merit badge advancement that is related to program feature  presentation through displays, handouts, etc.
• Gather and publicize information regarding merit badge counselors and advancement  support resources related to program feature.
• Present information that will assist troops with their advancement procedures (boards  of review, etc.)
• Present information concerning district and council Eagle board of review policies  and procedures.
• Periodically present information that will assist troops in conducting courts of honor.
• Recruit and train assistants as needed.
• Involve as many different troops as possible in presenting this information.

• With the assistance of roundtable staff members, continually evaluate the physical  facility needs of the staff and the roundtable meeting spaces.
• Work closely with the facilities host to communicate roundtable needs.
• Be aware of the needs and concerns of the facilities host.
• Arrange to unlock and lock the roundtable meeting spaces.
• Supervise the cleanup of roundtable meeting spaces after each meeting.
• Urge all roundtable attendees to fill out and submit a roundtable personal resources questionnaire.
• Recruit and train assistants as needed.

• Provide Scouting materials for sale that are pertinent to the program feature being presented at the roundtable; also, provide standard Scouting materials for sale, such as  handbooks, etc.
• Promote BoysÕ Life each month through display, etc.
• Keep and display roundtable attendance charts showing troop attendance each month  during the program year.
• Inform roundtable commissioner of troops not attending three consecutive  roundtables.
• Be responsible for the distribution of roundtable specialty items, such as program  feature notebook, program feature resources, neckerchiefs and slides, and bumper strips.
• Recruit and train assistants as needed.

• Encourage monthly troop campouts by planning, preparing, and promoting troop  overnight camping sites within the area; gather and distribute information about the use of such campsites.
• Promote long-term camping and high-adventure camping; keep a chart of troops that  have signed up for summer camp and display it at roundtables.
• Establish liaison with the district camping committee and Order of the Arrow to  accomplish the purposes stated herein.
• Promote the utilization of the Order of the Arrow camps promotion team for troop camp promotion shows.
• Encourage troops to earn the National Camping Award.
• Assist in promoting Webelos Scout camping.
• Recruit and train assistants as needed.

• Work with district commissioner staff to learn the needs and characteristics of the troops in the district.
• Identify Boy Scout troops that can be used as resources for monthly roundtable programs.
• Plan and organize the recognition of a different Boy Scout troop at roundtable on a monthly basis.  Recognition of the troop in the ÒspotlightÓ might include information about the troopÕs specialty, favorite activities, recent successes, etc.; in short, the troop should be given a five-minute opportunity to Òshow off.Ó  Troop exhibits, scrapbooks, etc., should be displayed.
• Coordinate the spotlighting of each troop with the roundtable staff, photographers, and editor of the district newsletter.

• Become familiar with the program features, special activities, and emphases (e.g., FOS, Scoutarama, Scout summer camp, dinners, etc.) to be featured at each roundtable.
• Locate clip art and promotional information that support the program features, activities, and emphases, and prepare transparencies for overhead-projector use, or presentations for laptop projector use at roundtables.
• When appropriate during each roundtable, use audiovisual media to explain a theme, activity, or special emphasis.
• Develop an audio file library of Scouting, patriotic, inspirational, or mood music, and play individual files to support the roundtable program or to create a desired mood for roundtable participants.